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Resources by Wave Wave 1 - Wave 4, Non-Border Regions
This section contains reconfiguration guidance & information for Wave 1-4 (non-border region) licensees.
Wave 1 - Wave 4, Non-Border Regions


Canada Border Region


Mexico Border Region


Puerto Rico & U.S. Virgin Islands


In This Section

News and Highlights
Overview
Planning and Negotiation Reconfiguration Implementation
1. Complete Point of Contact Form 1. Implementation Planning & IPS
2. Contact Sprint to Initiate Negotiations 2. File FCC Applications to Add New Frequencies
3. Enter into a PFA with Sprint 3. Request Sprint to Clear Frequencies
4. Complete an RFPF Form 4. Complete Pre-Reconfiguration Prep Work
5. Evaluate Proposed New Frequencies 5. Reconfigure Infrastructure and Mobile Units
6. Submit SED Request Form 6. Complete System Cutover
7. Prepare a Cost Estimate 7. Complete Acceptance Testing
8. Negotiate FRA with Sprint 8. Complete Surrender Applications and Filings
9. Change Notice Process 9. Complete True-Up with Sprint
10. Waiver Requests 10. Certify Completion
11. Review Payment & Funding 11. Maintain Records & Documentation



News & Highlights

Updated Waiver Request Guidance - In an August 9, 2012 Order (DA 12-1303) the FCC's Public Safety and Homeland Security Bureau (PSHSB) addressed non-border licensees' supplemental requests for waiver of the rebanding completion deadline. Additional information on waiver requests is available in the Waiver Requests section below.

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Overview

Public safety radio systems - those used by police, firefighters, emergency medical technicians, and other systems operating on the 800 MHz Band - have been experiencing increasing levels of interference and "dead zones" as a result of commercial wireless carriers operating in the same or adjacent spectrum bands. Reconfiguration is designed to alleviate this interference by spectrally separating the two types of systems.

The 800 MHz reconfiguration program is part of the FCC's plan to promote safety and protect the lives of first responders and other emergency personnel by addressing the harmful interference to public safety communication systems operating in the 800 MHz Band.

The 800 MHz Transition Administrator, LLC (TA) is the Transition Administrator for the reconfiguration of the 800 MHz Band mandated by the FCC.

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U.S. Regional Prioritization Plan (RPP) Map > Enlarge


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Phase I: Planning and Negotiation

The objectives of the Planning and Negotiation Phase are to develop your plan for implementing the reconfiguration of your system(s), and to execute an FRA with Sprint Nextel for the reconfiguration of your system(s). Steps in the Planning and Negotiation Phase include:

Complete Point of Contact (POC) Form - An Information Packet Mailing, including a POC Form, was sent to you by the TA, prior to the start of your reconfiguration prioritization Wave. You should fill out and submit the Point of Contact (POC) Form (PDF or Word).

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Contact Sprint Nextel to Initiate Negotiations - A Sprint Nextel Representative should contact you to initiate negotiations before the end of voluntary negotiation periods for your wave. Licensees may also contact Sprint Nextel directly to initiate negotiations.

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Enter into a Planning Funding Agreement (PFA) with Sprint Nextel - If you require extensive funding and planning activities for reconfiguration before you can begin negotiations for an FRA, enter into a Planning Funding Agreement (PFA) with Sprint Nextel. See below for a discussion about completing an RFPF. A PFA may not be appropriate for all licensees. In some cases, planning costs may be included in the FRA.

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Complete a Request for Planning Funding (RFPF) Form and Submit to the TA - Be sure to include the appropriate Statement of Work (SOW) for your system size. Documents include: Licensees may also wish to review the funding guidelines regarding planning funding and PFAs. Documents include: Back to top

Evaluate Proposed New Frequencies - The TA mailed the proposed replacement frequencies to the Point of Contact information on file or to the contact listed in the FCC's ULS database at the start of your voluntary negotiation period for your Wave and Stage (Channels 1-120 or NPSPAC). Be sure to check your FPR co-channel environment again prior to the execution of your FRA. Please view the TA's FPR Fact Sheets for additional guidance:

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Submit Subscriber Equipment Deployment (SED) Request Form - The SED initiative enables licensees to obtain replacement equipment, software upgrade kits, and associated services in advance of negotiating the costs to reconfigure system infrastructure. SED provides licensees the option of replacing and/or reprogramming subscriber equipment and commencing other implementation activities prior to the negotiation of the terms of the reconfiguration of system infrastructure. View the SED Forms and Instructions (below) for additional information.

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Prepare a Cost Estimate and submit to Sprint Nextel - If necessary, be sure to include the appropriate Statement of Work (SOW) for your system size with your Cost Estimate. Documents include:

Cost Estimate Guidance: To assist municipal licensees, the TA has prepared a standardized bid package (SBP) that municipal licensees may use when developing solicitations to select vendors to provide reconfiguration services and to obtain firm bids. There is no requirement to use the standardized bid package or bidding procedures. Please note that the standardized bid package documents are subject to change and revisions. Licensees are encouraged to periodically check the TA's website to ensure that they have the most current version. Documents include: By providing a standardized bid package, the TA is neither mandating the use of the package, nor warranting that the package is complete and will perform as intended. In addition, the information contained in the bid package is not intended to be legal advice, and the TA encourages licensees to consult with their legal advisors. Please note that licensees are responsible for selecting qualified vendors to perform the required reconfiguration services, for certifying that the requested reconfiguration funding is the minimum necessary to provide facilities comparable to those presently in use, and for complying with applicable laws. Please also note that state, local, and municipal laws may conflict with provisions of the bid package and that the TA can offer no assurance in this respect.

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Negotiate the Frequency Reconfiguration Agreement (FRA) with Sprint Nextel - Negotiating and successfully completing an FRA is a critical step in the reconfiguration process. This step will generate an approved FRA between you and Sprint Nextel, enabling the physical reconfiguration to begin. Where NPSPAC licensees engaged in planning prior to negotiation of an FRA, the licensee will submit a Cost Estimate for reconfiguration (and SOW for complex systems) to Sprint Nextel. Where a licensee negotiated a "subscriber equipment-only" FRA as part of the SED initiative, this step will generate an amendment to that FRA for additional costs agreed to by the licensee and Sprint Nextel that are associated with reconfiguration of infrastructure. Steps include:
  • Enter into FRA negotiations with Sprint Nextel;
  • Reach agreement on key terms and conditions;
  • Provide required certifications;
  • Submit the FRA to the TA for review;
  • Receive TA feedback or approval;
  • Execute approved FRA
After the Cost Estimate is determined to be sufficient and the TA Mediator issues a Notice of Commencement of Negotiation to the parties, the parties have 30 days to negotiate an FRA. If the parties are unable to complete negotiation of an FRA within 30 days, they will participate in active mediation for 20 days. If no agreement is reached by the close of the 20-day mediation period, the TA will refer any remaining disputed issues to the PSHSB within ten days. Mediation documents include: Back to top

Change Notice Process - As your planning and reconfiguration activities proceed in accordance with the work described in your PFA or FRA, there may be a need for changes to the scope of such work. These changes may occur at any point in the planning and reconfiguration process between the time that you execute your TA-approved PFA or FRA with Sprint Nextel and the time that you reconcile your costs with Sprint Nextel prior to the contract closing. Whenever a change to your PFA or FRA scope of work is required, you will need to submit a Change Notice in accordance with the applicable "Changes" provisions of your PFA or FRA. Change Notices are to be submitted concurrently to Sprint Nextel and the TA. Documents include: You may also view Change Notice FAQs in the Frequently Asked Questions section of the website.

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Waiver Requests

In This Section
Latest News
Waiver Request Guidance for Border Area, Puerto Rico, and U.S. Virgin Islands Licensees
FCC Action on Waiver Requests
Waiver Request Guidance for Non-Border Licensees
Notice of Completion
Supplemental Request for Waiver - Template
Supplemental Request for Waiver - Second Touch
Filing Procedures
Criteria for Requests for Waiver
Recommended Content of Supplemental Requests for Waiver
Confidentiality

Latest News
On August 9, 2010, the PSHSB released an Order (DA 12-1303) addressing the supplemental requests for waiver of the rebanding completion deadline that were filed by non-border licensees since October 3, 2011.

The PSHSB granted waivers, in whole or in part, to licensees with executed FRAs. The PSHSB addressed the waiver requests of licensees with executed FRAs as follows:
  • The PSHSB granted waivers to licensees that proposed to complete their reconfiguration by April 15, 2013.
  • For licensees that sought extensions beyond April 15, 2013, the PSHSB granted partial waivers until April 15, 2013, for licensees to either complete reconfiguration or submit a supplemental request for waiver at that time.
  • For licensees that did not file a supplemental request for waiver or that filed a waiver request in which the requested extension date has passed, the PSHSB directed such licensees, within 30 days (i.e., by September 10, 2012), to provide the TA with documentation showing they have completed reconfiguration or to file a supplemental request for waiver.

The PSHSB directed the one remaining non-border licensee that has not executed an FRA to submit a rebanding schedule to the PSHSB within 30 days of executing its FRA.

Additional information about the required actions for licensees is below.

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Waiver Request Guidance for Border Area, Puerto Rico, and U.S. Virgin Island Licensees
Licensees in the U.S.-Canada and U.S.-Mexico border regions, Puerto Rico, and the U.S. Virgin Islands are not subject to the June 26, 2008 deadline for completion of rebanding and were not required to file requests for waiver of this deadline. Canadian border region licensees were required to complete rebanding by April 14, 2011. Additional information about waiver requests for Canadian border region licensees can be found here. Puerto Rico licensees were required to complete rebanding by March 19, 2012. Additional information about waiver requests for Puerto Rico licensees can be found here. U.S. Virgin Islands licensees were required to complete rebanding by March 20, 2012. Additional information about waiver requests for U.S. Virgin Islands licensees can be found here. The FCC will establish timelines for completion of reconfiguration by Mexican border region licensees at a later date.

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FCC Action on Waiver Requests
Pursuant to the FCC's 800 MHz Report and Order (FCC 04-168) and the TA's Regional Prioritization Plan (RPP), the scheduled program completion date for reconfiguration was June 26, 2008. 800 MHz non-border licensees whose reconfiguration activities extended beyond the scheduled program completion date were required to request a waiver of the completion date from the FCC.

On January 17, 2008, the FCC released a Public Notice (FCC 08-23) establishing procedures and providing guidance regarding submission of requests for waiver of the deadline, as well as setting forth the criteria the FCC would look for when reviewing the requests.

In Orders released in June and July 2008, the PSHSB granted the requests for waiver that licensees filed in March and April 2008, and required certain licensees to submit supplemental waiver requests.

In a June 9, 2009 Order (DA 09-1297), the PSHSB addressed the supplemental waiver requests that were filed since July 2008. The PSHSB granted waivers to some licensees in whole or in part, depending upon the date requested. The PSHSB also held in abeyance or dismissed some waiver requests, and directed those licensees to submit a supplemental request for waiver. In a June 10, 2009 Public Notice (DA 09-1310), the PSHSB provided guidance regarding submission of supplemental requests for waiver to non-border licensees whose extension requests were not addressed in the June 9, 2009 Order.

In a March 31, 2010 Order (DA 10-574), the PSHSB addressed the supplemental waiver requests that were filed since June 2009. The PSHSB granted waivers, in whole or in part, to licensees with executed FRAs. The latest waiver date granted was October 1, 2010. The PSHSB held in abeyance the waiver requests of licensees without executed FRAs and directed such licensees to take further action.

In a December 30, 2010 Order (DA 10-2431), the PSHSB addressed the supplemental waiver requests that were filed by non-border licensees since March 2010. The PSHSB granted waivers only to licensees with executed FRAs, granting waivers in whole or in part to such licensees. The latest waiver date granted was March 31, 2011. The PSHSB held in abeyance the waiver requests of licensees without executed FRAs and directed such licensees to take further action.

In an October 3, 2011 Order (DA 11-1662), the PSHSB addressed the supplemental waiver requests that were filed by non-border licensees since December 30, 2010. The PSHSB granted waivers only to licensees with executed FRAs, granting waivers in whole or in part to such licensees. The latest waiver date granted was January 17, 2012. The PSHSB held in abeyance the waiver requests of licensees without executed FRAs and directed such licensees to take further action. A list of licensees and the disposition of their supplemental waiver requests is available in the appendices to the Order.

In an August 9, 2012 Order (DA 12-1303), the PSHSB addressed the supplemental waiver requests that were filed by non-border licensees since October 3, 2011. The PSHSB granted waivers, in whole or in part, to licensees with executed FRAs, granting a specific waiver date to each licensee, with April 15, 2013 as the latest waiver date granted. The PSHSB directed the one remaining non-border licensee that has not executed an FRA to submit a rebanding schedule to the PSHSB within 30 days of executing its FRA. A list of licensees and the disposition of their supplemental waiver requests is available in the appendices to the Order.

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Waiver Request Guidance for Non-Border Licensees
Non-border licensees should review the relevant guidance below for their reconfiguration status and take appropriate action.

Licensees with Executed FRAs:
  • Licensees that proposed to complete reconfiguration by April 15, 2013 were granted a waiver until the specific waiver date requested. If they do not complete physical reconfiguration by their waiver date, they must file a supplemental request for waiver with the PSHSB.
  • Licensees that requested waivers past April 15, 2013 were granted a partial waiver until April 15, 2013 and were directed to file a supplemental requests for waiver with the PSHSB by April 15, 2013 if their reconfiguration is not complete at that time.
  • Licensees that did not file supplemental requests for waiver, or filed waiver requests in which the requested extension date has passed, should provide the TA with documentation showing they have completed reconfiguration or file a supplemental request for waiver with the PSHSB by September 10, 2012.
Guidance about the content of supplemental requests for waiver is available here.

For licensees that have completed reconfiguration, information about the notice of completion that licensees should submit to the TA is available here.

The one remaining non-border licensee that has not executed an FRA will be required to submit a rebanding schedule to the PSHSB within 30 days of executing its FRA.

In the August 9, 2012 Order (DA 12-1303), the PSHSB reiterated that licensees that have not submitted a cost estimate or completed FRA negotiations are not eligible to apply for vacated channels in the Interleaved Band (809-815/854-860 MHz). Licensees must have a fully executed FRA, or not be required to reband, to apply for such channels.

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Notice of Completion
Licensees that have completed the reconfiguration of their system should send a letter or email to the TA indicating they have completed reconfiguration and noting the completion date. The letter or email may be emailed to comments@800TA.org or faxed to 1-888-701-4380. Licensees that continue to operate infrastructure that supports the five nationwide mutual aid channels in the old NPSPAC band should note that in the letter or email.

For purposes of waiver requests, a licensee has completed physical reconfiguration of its system when it has completed subscriber unit deployment (i.e., retuning, reflashing, and/or replacing subscriber equipment), retuned its base stations to its new channel assignments, commenced system operations on its new channels, and completed post-cutover system modifications, including disposing of temporary or legacy equipment and, in the proper case, removing pre-rebanding channels from subscriber units. A licensee that has completed physical reconfiguration does not need a waiver for the time needed to conclude the administrative tasks of rebanding, including modifying licenses to delete frequencies and conducting the financial reconciliation with Sprint Nextel.

If a licensee’s FRA provides for multiple touches to its subscriber units, and the licensee has not completed its second (or subsequent) touch to remove the pre-rebanding channels from its subscriber units, the licensee has not yet completed physical reconfiguration and should file a supplemental request for waiver. A licensee does not need to file a supplemental request for waiver if its second (or subsequent) touch is solely to remove the pre-rebanding nationwide NPSPAC mutual aid channels from its subscriber units.

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Supplemental Request for Waiver - Template
To expedite licensee preparation of supplemental requests for waiver and PSHSB review, the FCC has strongly encouraged licensees to utilize the TA’s Request for Waiver template (PDF or Word version) in preparing their supplemental requests for waiver. Providing the information requested in the template is sufficient to provide the information and implementation milestones that the FCC recommends that licensees address in their supplemental request for waiver. Use of the template will help expedite the processing of the supplemental request for waiver and will minimize the costs associated with the request.

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Instructions for Filing a Supplemental Request for Waiver to Complete a Second Touch
If a licensee's FRA provides for multiple touches to its subscriber units, and the licensee has not completed its second (or subsequent) touch to remove the pre-rebanding channels from its subscriber units, the licensee has not yet completed reconfiguration and should file a supplemental request for waiver. A licensee does not need to file a supplemental request for waiver if its second (or subsequent) touch is solely to remove the pre-rebanding nationwide NPSPAC mutual aid channels from its subscriber units.

Licensees that need to file a supplemental request for waiver because they have not yet completed a second (or subsequent) touch of their subscriber units to remove non-mutual aid channels are encouraged to use the Request for Waiver Form (PDF or Word version). Such licensees do not need to answer all of the questions on the Request for Waiver form. Licensees should complete pages 1 and 2 of the form, and sign and date the form on page 2. Licensees need only answer question 1 (licensee information), question 6 (proposed timetable subscriber units), and question 8 (anticipated completion) of the Waiver Request Information Form.

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Filing Procedures
Licensees may file supplemental requests for waiver with the PSHSB via e-mail to PSHSB800@fcc.gov. Licensees must provide copies of the requests to the TA at Waivers@800TA.org, and to Sprint Nextel at 800MHZ@sprint.com. For Universal Licensing System (ULS) posting purposes, the FCC recommends that licensees with multiple call signs designate a lead call sign in the supplemental request. If a licensee has designated a lead call sign in a previously filed waiver, the same call sign should be used for this filing. In addition, if a licensee previously filed a waiver request, its supplemental request for waiver should reference the previous TA Waiver Reference Number, which can be found in the appendices of the PSHSB’s August 9, 2012 Order (DA 12-1303) or by searching the TA's Schedule Extension Waiver Request Lookup.

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Criteria for Requests for Waiver
Licensees are advised that the FCC has stated that requests for waiver of the June 26, 2008 rebanding completion deadline are "subject to a high level of scrutiny." Licensees submitting a request for waiver must be able "to demonstrate that they have worked diligently and in good faith to complete rebanding expeditiously." The PSHSB has stated that with some licensees continuing to submit requests for further extensions of time well after the deadline, even greater scrutiny is now appropriate to ensure that “the amount of additional time requested is no more than is reasonably necessary to complete the rebanding process.”

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Recommended Content of Supplemental Requests for Waiver
In their supplemental requests for waiver, licensees should detail their progress to date and propose milestone dates for each major rebanding steps that has not yet been completed. The FCC recommends that licensees provide the following information in their supplemental requests for waiver, if such information was not provided in the original waiver request, or if updated information is now available: system size, type, and complexity; interoperability and its effect on their schedule; and steps already taken to complete physical reconfiguration, including participation (or commitment to participate) in an Implementation Planning Session (IPS).

Licensees must also provide a revised implementation timetable, including the anticipated dates of commencement and completion of the following implementation activities:
    (1) retuning, reflashing, and/or replacement of subscriber equipment (subscriber unit deployment);

    (2) retuning of base stations to the licensee's new channel assignments and commencement of system operations on the new channels (system cut-over); and

    (3) additional post-cutover system modifications (e.g., disposal or return of temporary or legacy equipment, removal of pre-rebanding channels from subscriber units).
Licensees with timetables that are dependent on rebanding by adjacent or overlapping systems must identify such interdependencies.

Providing the information requested in the TA's Request for Waiver Form (PDF or Word version) is sufficient to provide the information and implementation milestones that the FCC recommends that licensees address in their requests for waiver.

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Confidentiality
The FCC's January 17, 2008 Public Notice (FCC 08-23) stated that requests for waiver will be posted on the PSHSB's website and in the licensee's ULS file, but that information for which confidentiality is sought under Section 0.459 of the FCC's Rules will not be posted. The Request for Waiver template includes a provision for the licensee to seek confidential treatment of the Waiver Request Information Form. Licensees who elect to submit requests for waiver not conforming to the TA's template should carefully consider the nature of the information they are providing and consult Section 0.459 of the FCC's Rules (47 C.F.R. § 0.459) regarding requests for confidential treatment. A licensee's supplemental request for waiver that includes a request for confidential treatment will be given confidential treatment.

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FCC NOTICE REQUIRED BY THE PAPERWORK REDUCTION ACT
We are seeking this information to assist us in evaluating requests for waiver of the Commission's June 2008 deadline for the completion of 800 MHz rebanding. Response to this collection is required to retain a benefit (47 C.F.R. § 90.677). We have estimated that each response to this collection of information will take from 30 minutes to 1 hour. Our estimate includes the time to read the instructions, look through existing records, gather and maintain the required data, and actually complete and review the form or response. You may also seek confidential treatment of the information submitted on this form pursuant to Section 0.459 of the Commission's Rules. If you have any comments on this burden estimate, or on how we can improve the collection and reduce the burden it causes you, please e-mail them to pra@fcc.gov or send them to the Federal Communications Commission, AMD-PERM, Paperwork Reduction Project (3060-1080), Washington, DC 20554. PLEASE DO NOT SEND COMPLETED WAIVER REQUESTS TO THIS ADDRESS. Remember - you are not required to respond to a collection of information sponsored by the Federal government, and the government may not conduct or sponsor this collection, unless it displays a currently valid OMB control number or if we fail to provide you with this notice. This collection has been assigned an OMB control number of 3060-1080, which will expire on August 31, 2011.

THE FOREGOING NOTICE IS REQUIRED BY THE PAPERWORK REDUCTION ACT OF 1995, P.L. 104-13, OCTOBER 1, 1995, 44 U.S.C. 3507.

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Review Payment Process & Funding Guidelines - Upon TA approval of your FRA (or PFA), Sprint Nextel will initiate payment in accordance with the contractually agreed terms. When a licensee was paid based on a Cost Estimate, a financial true-up of payments is necessary at conclusion of your system reconfiguration. You are required to maintain documentation of the costs incurred to reconfigure your system. Sprint Nextel is only required to make payments for reasonable and prudent expenses directly related to the retuning of an 800 MHz system. You will be required to submit documentation to Sprint Nextel no later than the closing of your reconfiguration.

Licensees may also wish to review the policy and reimbursement guidelines (listed under RFPF Documents) regarding planning funding and PFAs.

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Phase II: Reconfiguration Implementation

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After licensees execute a FRA with Sprint Nextel at the end of the Planning and Negotiation Phase, the Reconfiguration Implementation Phase begins. Reconfiguration implementation, or physical retuning, consists of:

Begin Implementation Planning & Attend an
Implementation Planning Session (IPS)
- Licensees should come to the IPS prepared to discuss their overall timelines and implementation plans for reconfiguration, as well as interoperability, vendor commitments, other dependencies, key assumptions and open issues. Multiple licensees that are proposing to reconfigure as a single coordinated group are encouraged to present a common integrated timeline and plan (even if they have separate FRAs). Documents include: Additional information on Implementation and IPS sessions is available on the IPS and Webinars Page.

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File FCC Applications for License Modifications to Add New Frequencies to Your Existing License - The first step in the Reconfiguration Implementation Phase is to prepare and file the appropriate FCC applications to add the new frequencies to your existing license. The TA sends out proposed frequencies to those licensees requiring them, but licensees are responsible for filing the necessary applications with the FCC.

If necessary, please review the Special Temporary Authorization (STA) Fact Sheet and the FCC's STA Filing Process: Please note that the FCC must grant license modifications in order for new frequencies to be activated. Activation of the new frequencies in your system cannot commence until the FCC grants these applications.

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Request Sprint Nextel to Clear Frequencies - Once the requisite FCC applications have been granted, the next step is for Sprint Nextel to clear the new frequencies. This will make the new frequencies for your system available. Channel Clearing documents include: The detailed schedule for clearing for Sprint Nextel may be arranged as part of the FRA or in a Retuning Schedule Letter (RSL). Sprint Nextel will notify both you and the TA when it has cleared the new frequencies (by discontinuing operations), usually within five days of completing the clearing.

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Complete Pre-Reconfiguration Prep Work - Concurrent with Sprint Nextel clearing frequencies, complete any tasks that can be performed in advance of physical reconfiguration. The specific activities included in this step will vary significantly depending on the complexity of your system. Prep work may include facility preparation, retuning subscriber equipment, system baseline testing (if required), or other activities outlined in your reconfiguration plan.

Reconfigure Infrastructure and Mobile Units - Activities that may occur during actual infrastructure reconfiguration include site retunes, subscriber equipment retunes, and other tasks necessary to operate on the new frequencies while minimizing disruption to the existing operations.

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Complete System Cutover - The system cutover milestone is reached when all physical reconfiguration tasks, except second or subsequent touches to subscriber units to remove old channels, are complete. At this point all infrastructure and subscriber equipment is verified to be operational on the new frequencies.

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Complete Acceptance Testing (if required) - Acceptance testing ensures the reconfigured system is comparable to the pre-reconfiguration system parameters. It is important to note that the coverage testing for reconfiguration (as outlined in the Coverage Testing Fact Sheet) has a different objective than the testing necessary for acceptance of a new system. For a new system, the objective is to verify the vendor has delivered to specification in all parts of the coverage area promised.

New system acceptance may require an extensive drive test using a grid with thousands of data points and is quite different from comparing coverage before and after reconfiguration. To be valid, these measurements must be performed as close together in time as the reconfiguration will allow in order to minimize the effect of seasonal changes and other potential environmental differences. Methods include:
  • Method 1: Repeater Site Measurements
  • Method 2: Line-of-Sight Measurements
  • Method 3: Drive Test
For additional information on verifying comparable coverage for reconfiguration, please consult your system vendor.

Complete FCC Surrender Applications and Other Filings - Once you have completed retuning of your system, including any acceptance testing, you will be required pursuant to the terms of the FRA to notify Sprint Nextel that the retuning is completed. At this time, you and/or your authorized representative and/or Sprint Nextel, depending upon the terms of your FRA, will file additional applications with the FCC to modify your license to delete or "surrender" the old frequencies. The TA and the FCC cannot verify that the reconfiguration is complete until the FCC has granted these applications.

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Complete True Up with Sprint Nextel - The reconfiguration ends with a "closing" process, in which both you and Sprint Nextel verify that all obligations have been met. The steps for completion are:

  • Provide Sprint Nextel with supporting documentation of the actual costs incurred for your reconfiguration (invoices, timesheets, receipts, etc.)

  • Perform true-up between payments made and actual costs incurred
    • If additional payments are due to you or your vendor(s), Sprint Nextel will make a final true-up payment(s)
    • If you and/or your vendor were overpaid, refunds will be due to Sprint Nextel
If at any point in time you determine that you underestimated the amount of costs required to implement your reconfiguration, you should promptly submit a written Change Notice in accordance with the applicable "Changes" provision of your FRA. You will then negotiate the change with Sprint Nextel. View the TA's Change Notice documents for more information:

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Licensee and Sprint Nextel Certify Completion - You must provide a Completion Certification that certifies to the TA that you have:
  • Relinquished your original 800 MHz frequencies and reconfigured your facilities to operate on the replacement frequencies
  • Satisfactorily completed all work required to reconfigure your facilities to operate on the replacement frequencies
  • You and Sprint Nextel have agreed to the sum paid by Sprint Nextel for such work
Sprint Nextel will forward all closing documentation to the TA for review, and the TA will register the reconfiguration as complete. Licensees may also view the Reconfiguration Completion Checklist, which provides key milestones that must be completed before reconfiguration is considered to be "done."

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Maintain Records and Documentation - Licensees are responsible for retaining all information related to reimbursable costs for reconfiguration. This material should be stored for a minimum of 24 months after the closing of a PFA or 18 months after the closing of a FRA, and longer if you typically retain records for longer. Applicable records include books, documents, accounting procedures and practices, and other data of all types (e.g., written, electronic, or other).

Supporting documents should be submitted to Sprint Nextel as part of reconciliation and to the TA upon request. The TA has the right to request documents beyond the time listed above in cases where there are indications of potential fraud, waste, or abuse.

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