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Resources by Category Processes
This section provides resources and documents for reconfiguration, organized according to common process and phases.
Processes


Fact Sheets


Forms


Tools


TA Policies
In This Section:
Overview Documents
Request for Planning Funding (RFPF) Process
Planning & Negotiation Process
Cost Estimate, Vendor Selection, and Standardized Bid Package Processes
Change Notice Process
Waiver Request Process
Mediation / Alternative Dispute Resolution (ADR) Process
Reconfiguration Implementation / Physical Retune Process
Actual Cost Reconciliation (ACR) & Review Rights Process



Overview Documents
Title Description
Process Guide Checklist The TA's rebanding checklist, which provides a high-level sequential overview of steps and forms necessary throughout rebanding stages.
Reconfiguration Handbook This handbook provides background information on 800 MHz reconfiguration and an overview of processes and resources.
Non-Frequency Dependent Activities Fact Sheet Guidance on non-frequency dependent activities for CBR PS licensees, prior to receiving an FPR.
Point of Contact (POC) Form
PDF or Word
Form necessary to facilitate receipt of important mailings from the TA regarding your license(s) and 800MHz Reconfiguration.
Reconfiguration Overview Fact Sheet Overview Fact Sheet of the 800MHz Reconfiguration Program.
View Reconfiguration Overview FAQs and Regional Prioritization Plan (RPP) FAQs in the Frequently Asked Questions section of the TA website.

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Request for Planning Funding (RFPF) Process
Title Description
Frequency Reconfiguration Agreement (FRA) Metrics Set of cost metrics that identify statistical measures of licensee reconfiguration implementation costs and rates, based on system size.
Funding Fact Sheet Quick reference aid with additional details and clarifications on the RFPF and Cost Estimate processes.
Planning Funding Agreement (PFA) Fast Track Fact Sheet Fact Sheet reference aid for licensees wishing to pursue the PFA Fast Track option.
Planning Funding Metrics Cost metrics that identify typical licensee planning costs and rates in approved PFAs, based on system size.
RFPF Checklist Checklist providing guidance for conducting an assessment of RFPF prior to submitting the RFPF documents to the TA.
RFPF Form Template to develop an RFPF and SOW. This template is required to meet TA review guidelines for submitted RFPFs and supporting documentation.
RFPF Instructions Provides guidance on documentation and tasks necessary for obtainining planning funding for reconfiguration.
Sample RFPF /SOW – Medium / Large System Example of a completed RFPF Form and supporting SOW for a fictional licensee reconfiguring a large/medium system.
See also: Statement of Work (SOW) Template.
Sample RFPF / SOW – Small System Example of a completed RFPF Form and supporting SOW for a fictional licensee reconfiguring a small system.
See also: Statement of Work (SOW) Template.
Statement of Work (SOW) Template Template to develop a statement of the specific reconfiguration services that must be performed by the vendor for reconfiguration activities. SOW is a component of the TA's Standardized Bid Package (SOW).
Subscriber Equipment Deployment (SED) Instructions Provides guidance for submitting SED requests and forms.
Subscriber Equipment Deployment (SED) Request Form Template for commencing reconfiguration activites, including replacing/reprogramming subscriber equipment, prior to an FRA.
View RFPF FAQs and SED FAQs in the Frequently Asked Questions section of the TA website.

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Planning & Negotiation Process
Title Description
FPR Fact Sheet: Canadian Border Region B/ILT/SMR Call Signs FPR information for Canadian Border Region B/ILT/SMR call signs related to exchanging their existing 800 MHz frequencies.
FPR Fact Sheet: Canadian Border Region Public Safety Call Signs FPR information that Canadian Border Region Public Safety Call Signs will receive related to exchanging their existing 800 MHz frequencies.
FPR Fact Sheet: Non-NPSPAC Call Signs FPR information that Non-NPSPAC Call Signs will receive related to exchanging their existing 800 MHz frequencies.
FPR Fact Sheet: NPSPAC Call Signs FPR information that reconfiguring NPSPAC frequency call signs will receive related to exchanging their existing 800 MHz frequencies.
View Planning and Negotiation FAQs in the Frequently Asked Questions section of the TA website.

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Cost Estimate, Vendor Selection, and Standardized Bid Package Processes
Title Description
Cost Estimate (Schedule C) Form Template / Certified Request form for reconfiguration funding cost estimates.
Cost Estimate Guidelines Guidelines for preparing the Cost Estimate to request reconfiguration funding from Sprint Nextel.
Documentation Template - Per Hour Per-hour time-reporting template for licensees to document actual costs that meets ACR requirements. Use of this form is recommended, but not required.
Documentation Template - Per Unit Per-unit reporting template for licensees to document actual costs that meets ACR requirements. Use of this form is recommended, but not required.
Intermodulation Interference Studies Guidance Guidance for conducting Intermodulation (IM) interference studies to identify interference that may prevent post-reconfiguration operational comparability.
Invitation to Submit a Proposal For use when a licensee has pre-qualified a particular vendor and intends to award a sole source contract for reconfiguration services.
Rebanding Agreement Between Sprint Nextel and Vendor Licensee / Vendor contract, for use when Sprint Nextel will pay Vendor directly.
Request for Proposals For use when a licensee has decided to solicit competitive proposals in order to select a vendor to provide reconfiguration services.
Standardized Bid Package (SBP) Instructions For Standardized Bid Package and Procedures for Municipal Licensees.
Statement of Work (SOW) Template Template to develop a statement of the specific reconfiguration services that must be performed by the vendor for reconfiguration activities. SOW is a component of the TA's Standardized Bid Package (SOW).
Sample RFPF /SOW – Medium / Large System Example of a completed RFPF Form and supporting SOW for a fictional licensee reconfiguring a large/medium system.
Sample RFPF / SOW – Small System Example of a completed RFPF Form and supporting SOW for a fictional licensee reconfiguring a small system.
View Reconfiguration Cost FAQs in the Frequently Asked Questions section of the TA website.

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Change Notice Process
This section includes documents relevant to the Change Notice Process. For more detailed information on Change Notices, including how and when to file one, please see the Change Notice Process section in the "Resources by Wave" page for Wave 1-4 (Non-Border) Regions.

You may also view Change Notice FAQs in the Frequently Asked Questions section of the website.
Title Description
Change Notice Process Fact Sheet Fact Sheet providing information regarding the TA's Change Notice Process and Policies.
Change Notice Form Form to notify Sprint Nextel and the TA of changes to the scope, cost, or schedule of planning or reconfiguration implementation activities, subsequent to the execution of a PFA or FRA.

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Waiver Request Process
This section includes documents relevant to filing Requests for Waiver of the June 26, 2008 deadline for completion of rebanding for non-border licensees and Requests for Waiver of the April 14, 2011 deadline for completion of rebanding for Canadian Border Region licensees. For more detailed information on Waiver Requests, as well as latest news and upcoming deadlines for your particular wave and region, please see the Waiver Requests section in one of the "Resources by Wave" pages for Wave 1-4 (Non-Border) Regions, Canada Border Regions or Mexico Border Regions.
Title Description
Waiver Request Form for Non-Border Licensees
PDF or Word
Form for non-border licensees to request a waiver of the June 26, 2008 deadline for completion of rebanding. For more information on completing and/or submitting the Waiver Request form, please click here.
Waiver Request Form for Canadian Border Region Licensees
PDF or Word
Form for Canadian Border Region licensees to request a waiver of the April 14, 2011 deadline for completion of rebanding.
Waiver Request Form - Request for Interim Waiver for Canadian Border Region Licensees
PDF or Word
Form for Canadian Border Region licensees that have not executed an FRA to request an interim waiver of the April 14, 2011 deadline for completion of rebanding.
Waiver Request Lookup- Complete List View the complete list of the Requests for Waiver of the June 26, 2008 deadline and the April 14, 2011 deadline that the TA has received.
Waiver Request Lookup- Individual Waivers Search for and view individual requests for waiver in the list of the Requests for Waiver of the June 26, 2008 deadline and the April 14, 2011 deadline that the TA has received.
View Waiver Request FAQs in the Frequently Asked Questions section of the TA's website.

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Mediation / Alternative Dispute Resolution (ADR) Process
Title Description
Alternative Dispute Resolution (ADR) Fact Sheet Fact Sheet providing information about the ADR and Mediation Process.
Alternative Dispute Resolution (ADR) Plan The ADR Plan sets forth the procedures to be followed by the TA in carrying out its dispute resolution functions.
Mediation - Authorized Request for Mediation Form
PDF or Word
Form which a vendor may request that the licensee complete, authorizing the vendor to initiate and participate in TA mediation on a licensee’s behalf.
Mediation - Request for Mediation Form (Third Party Authorization)
PDF or Word
Form for requesting the initiation of TA mediation.
Mediation - Request for the TA to Communicate with Sprint Nextel
PDF or Word
Form requesting the TA to communicate with Sprint Nextel.
Mediation - Waiver of Privilege and Confidentiality Form
PDF or Word
Form (completed by licensee and/or duly authorized officer or other representative) waiving any privilege from or other objection to disclosure of mediation communications by the TA to the FCC.

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Reconfiguration Implementation / Physical Retune Process
Title Description
Application Review Guidance Guidance for Public Safety licensees applying for new 800 MHz frequencies and locations, per the FCC’s 02.10.09 Public Notice (DA 09-212) on permanent licensing of new facilities in the non-border region NPSPAC band (806-809/851-854 MHz)
Channel Clearing Fact Sheet Fact Sheet providing information about the Channel Clearing Request Process Process.
Channel Clearing Request Form Form/template to assist licensees with the channel clearing request process.
Channel Clearing Request Form - Attachment A Form/template to assist licensees in providing supplimental information for staged implementation in the channel clearing request process.
Coverage Testing Fact Sheet Guidance on coverage testing methods.
Interoperability Fact Sheet Guidance on mutual aid and interoperability to assist in operational continuity during system reconfiguration.
Implementation Planning Session (IPS) Worksheet
PDF or Word
Worksheet to assist licensees in gathering relevant information before attending an IPS session.
Preparing for Implementation Fact Sheet Guidance to assist licensees in initiating implementation.
Progress Reporting Fact Sheet Provides details on the progress information the TA may request to actively monitor, track, and report licensees’ implementation progress.
Reconfiguration Completion Checklist Checklist providing key milestones that must be completed before reconfiguration is considered to be “done.”
Special Temporary Authorization (STA) Fact Sheet Guidance for requesting applications for and the use of STAs during reconfiguration.
Special Temporary Authorization (STA) Filing Process Links to instructions for filing license applications on the FCC’s ULS webpage.

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Actual Cost Reconciliation (ACR) & Review Rights Process
This section includes documents relevant to the ACR and Review Rights Process. For more detailed information on costs and review rights, please see the "True-Up" section in the "Resources by Wave" page for Wave 1-4 (Non-Border) Regions. You may also view ACR FAQs, Change Notice FAQs, and Review Rights FAQs in the Frequently Asked Questions section of the TA website.
Title Description
Actual Cost Reconciliation (ACR) Fact Sheet Fact Sheet providing information on the ACR Process and clarifications on documentation requirements.
Documentation Template - Per Hour Per-hour time-reporting template for licensees to document actual costs that meets ACR requirements. Use of this form is recommended, but not required.
Documentation Template - Per Unit Per-unit reporting template for licensees to document actual costs that meets ACR requirements. Use of this form is recommended, but not required.
Change Notice Process Fact Sheet Fact Sheet providing information regarding the TA's Change Notice Process and Policies.
Change Notice Form Form to notify Sprint Nextel and the TA of changes to the scope, cost, or schedule of planning or reconfiguration implementation activities, subsequent to the execution of a PFA or FRA.
Cost Estimate Guidelines Guidelines for preparing the Cost Estimate to request reconfiguration funding from Sprint Nextel.
Cost Estimate (Schedule C) Form Template / Certified Request form for reconfiguration funding cost estimates.

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